Hargrove & Associates, Inc.

Document Control Specialist II

Job Locations US-AL-Calvert
Document Control


Education: High School Diploma or equivalent is required.  Advanced coursework is preferred.


Experience: This position requires 5 to 10 years of relevant industrial experience in document control and administration. 


Generally responsible for document management for projects and personnel. This work will be performed under general supervision.


Primary responsibilities will include but are not limited to:

  • Document management of hard copy and electronic files for distribution which may include scanning, converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).
  • Researching files and records to locate appropriate documents as requested by other personnel.
  • Responding to client requests of all types.
  • Tracking the flow of documents via Access databases.
  • Generating activity reports as required by the project managers.
  • Assisting the project managers with administrative tasks as necessary.


  •  Knowledge and application of company standards.
  • Knowledge of engineering document control standards.
  • Knowledge and understanding of construction plans and diagrams.
  • Knowledge of large-scale scanner and plotter operation.
  • Ability to organize effectively.
  • Extreme attention to detail.
  • Excellent listening and communication skills, both verbal and written.
  • Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.
  • Exceptional customer service skills and ability to comply with client procedures.


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